GrazingBook is the all-in-one software made specifically for grazing artists — the people who build charcuterie boards, grazing boxes, grazing tables, and grazing walls for weddings, showers, corporate events, and family gatherings. Inquiries, quotes, contracts, deposits, calendar, inventory, finances, and a branded customer-facing site — everything you need to run a grazing business, in one place.
The software is built around how grazing artists actually work: custom quotes per event, magic-link contracts, deposits collected before you start shopping, prop libraries you can lock to specific bookings, and pricing math that includes food cost, mileage, and equipment without making you spreadsheet-it.
Most booking tools and CRMs are built for hair salons, photographers, or generic event planners. They don't speak grazing. GrazingBook is built around the specific rhythms of grazing businesses — boards, boxes, grazing tables and walls, prop libraries, dietary fields, and the quirks of pricing a charcuterie spread for 80 guests versus a personal box for four. The intake form asks event-type, headcount, dietary restrictions, delivery vs pickup vs on-site assembly. The quote builder has one-click snippets for the line items you write fifty times a season. The calendar shows which props are reserved for which events so you never double-book your favorite olive board.
A branded customer-facing landing page in one of three themes — the Cookbook (warm and welcoming), the Gallery (minimalist and modern), or the Hearth (farmhouse). Each is rendered on your own subdomain or your custom domain with automatic SSL. Customize colors, fonts, hero copy, the about story, FAQs, the journal, gallery photos, offerings, and packages — all from the vendor dashboard with live preview.
A five-step intake form that asks the right questions for grazing events. Inquiries land in your inbox; one click turns them into a quote with line items, packages, and your saved snippets. Send the customer a magic link to sign and pay the deposit — no account required on their end. Once signed and paid, the booking appears on the calendar and the customer gets a confirmation email branded as you.
A calendar that knows about bookings, blackouts, lead-time rules, and prop locks. A finances tab with KPIs, lead-source breakdown, and tax-ready CSV export for QuickBooks Online and Xero. A pricing calculator that handles food cost, markup, mileage, equipment, and time. A recipe and menu library that plugs straight into the calculator. A photo library and post-event customer photo uploads. SMS notifications via Twilio. Discount codes and gift certificates. Staff seats with role-based permissions. A subscribable iCalendar feed for your phone calendar.
Event Planner — type "75 guests, 3-hour event, grazing table" and the planner answers in seconds: how much cheese, how long a table, how many boards, suggested customer price. Six-category ingredient breakdown with weight + cost. Click "Create draft quote" to drop the math into a real quote.
Build-your-own configurator — a customer-facing page at /build that lets visitors pick a base size and layer on add-ons (cheese flight, dessert board, drink pairings) with live total. Inquiry lands in your inbox with the full configuration spelled out — no more long email back-and-forth on what's included.
Pickup orders — mark a package as direct-purchase and customers can buy outright from your storefront. Pick a pickup date, pay by card (Stripe Connect) or manual method (Venmo, Zelle, cash, check); the order lands in your Pickup Orders queue. Mark paid, mark fulfilled, done.
Recipes that scale + day-of timeline + shopping list. Recipes carry ingredient quantities + per-unit cost; one-click scale a recipe to any guest count. Attach recipes to a quote and each booking automatically gets an auto-generated day-of timeline (prep, transit, setup, food-safety window, breakdown) and a shopping list aggregated across all attached recipes — grouped by supplier so it doubles as your Saturday-morning Costco run.
Portfolio-to-booking pipeline. Customers scrolling your gallery click any photo, hit "Inquire about this →", and the intake form opens with that photo attached. You know exactly which setup they want recreated.
Every grazing artist has a different aesthetic, so the customer site comes in three themes. The Cookbook is warm, editorial, and cookbook-inspired — olive greens, fig accents, linen background, a Fraunces display typeface paired with DM Sans. The Gallery is minimalist gallery-exhibition energy — ink black, bone white, sage and clay accents, Cormorant Garamond paired with Inter. The Hearth is restored New England farmhouse — brick, plaster, barn green, Roboto Slab and Source Sans 3. Pick one when you sign up and you can switch any time without losing content.
$29 per month, or $290 per year — about two months free if you pay annually. Both plans include every feature; the choice is just how you prefer to pay. Every account starts with a 10-day free trial, no credit card required. Cancel anytime from the billing portal.
GrazingBook never takes a cut of your customer transactions. Connect your own Stripe, Square, or PayPal account and charges land directly in your bank. Prefer Venmo, Zelle, cash, or check? Mark orders paid manually when the money arrives.
GrazingBook is built and run by Crystal, an independent developer based in Raymond, Maine. No VC, no growth team, no churn-and-burn pricing — just one person who cares about getting the small decisions right. Questions go to a real human, and the roadmap reflects what grazing artists actually ask for, not what looks good in a board deck.
Worldwide from day one. Built-in support for international currencies, locales, timezones, country-aware address fields, and phone formatting via libphonenumber. US-first acquisition, but the software is yours wherever you serve boards.
How long does setup take? Most artists are live with a real customer-facing site in under an hour. Sign up, pick a theme, paste in your brand basics, add one offering, connect a payment processor — that's the whole onboarding checklist, and the dashboard tells you what's left at every step.
What about my existing customer list? Import via CSV or just keep working — every new inquiry that comes through the intake form auto-aggregates into a customer record, so the database grows naturally as you take new bookings.
Do my customers need accounts? No. Quotes, contracts, deposits, reviews, and photo submissions all happen through magic-link URLs the vendor sends. Friction-free for the customer; secure because each link is single-purpose and expires.